Financial Aid Verification Process

Chattahoochee Tech logo

We are pleased to announce that we have established a partnership with Inceptia to expedite the federal verification process for Chattahoochee Technical College. Verification Gateway (VG) from Inceptia is an online portal to guide students and parents through verification. 

If your FAFSA application is selected for verification by the U.S Department of Education, you will receive an email from VGCS@inceptia.org, or a postcard from Inceptia, containing Chattahoochee Technical College’s unique website link to start the verification process. 

Frequently Asked Questions:

General

What is verification?

A student’s application for federal financial aid may be selected for a process called Verification. Verification is a process used to verify certain information on the FAFSA to ensure its accuracy.

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Why is my file being verified?

While there are several reasons why a student may be selected for verification some leading causes are:

  • The submitted FAFSA application has incomplete data.
  • The data on the FAFSA application appears to contradict itself.
  • The FAFSA application has estimated information on it.
  • Random selection

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What documents are needed after selection?

The verification process requires that students submit documentation such as tax return transcript and verification worksheets that are compared to information from the student’s application. Other documentation may also be requested.

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How will I know I have been selected?

If your FAFSA application is selected for verification by the U.S Department of Education, you will receive an email from VGCS@inceptia.org, or postcard from Inceptia, containing Chattahoochee Technical College’s unique website link to start the verification process.

We encourage you to begin the verification process within 7 days of receiving notification from Verification Gateway to ensure you receive your financial aid in time for payments. Failure to complete the verification process could result in the delay or denial of your financial aid.

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How do I complete Verification?

We encourage you to begin the verification process within 7 days of receiving notification from Verification Gateway to ensure you receive your financial aid in time for payments. Failure to complete the verification process could result in the delay or denial of your financial aid.

Follow these steps to complete your verification:

  1. Access our school’s unique website link in the email from VGCS@inceptia.org or by visiting CTC.VerificationGateway.org.
  2. Create your account* and choose preferences for text messages and e-signatures.
  3. Complete your Task List.
  4. Confirm your signature and review your information.
  5. Sign your account.

*If you are a dependent student, your parent also needs to create their own account and complete each of these steps.

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What happens if there are discrepancies in the application?

After all required documents are submitted, the Financial Aid Office will compare them to your application. If errors are found, corrections will be made.

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How long does data correction take?

You should allow 10 business days for the verification review process and an additional 5 business days if corrections have to be made and transmitted. Additional time may be necessary during peak periods.

Verification must be completed in advance of disbursing any money from any financial aid program so it is vital to send, complete, and correct errors as quickly as possible.

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Deadlines

How long do I have to complete verification?

Students are expected to apply for aid and complete the verification process before the term has ended. Otherwise, the student is in jeopardy of not receiving any Federal aid for their period of enrollment.

All required documents should be submitted to the Financial Aid Office as soon as possible. Any delay in submitting all required documents will cause a delay in awarding of financial aid resulting in the student being responsible for paying all or part of their bill until awarding takes place.

Chattahoochee Technical College Verification Deadlines

  • Deadline for submitting 2022-2023 documents is August 31st, 2023
  • Deadline for submitting 2023-2024 documents is August 30th, 2024.

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How do I request a tax transcript?

By phone:  1-800-829-1040

Get Transcript Online

In person:
Smyrna/Marietta Office
1899 Powers Ferry Road
Atlanta, GA 30339
404-338-7962

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Fraud Referral Procedures
  1. The College will forward to the U.S. Department of Education or the College’s Business Office, the name, social security number, and other relevant information of an applicant who has received funds based on incorrect Information, after a reasonable effort has been made to resolve the discrepancy.
  2. The Director of Financial Aid is required to report any known fraud to the Inspector General, U.S. Department of Education. If Chattahoochee Technical College Financial Aid suspects that a student, employee, or other individual has misreported information and/or altered documentation to increase student aid eligibility or to fraudulently obtain federal funds, we will report those suspicions and provide any evidence to the Department of Education’s Office of Inspector General.

For more information regarding what may be reported, please visit this U.S. Department of Education web page.

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Questions about the verification process?

Contact Inceptia, Monday through Friday 8 am – 7 pm Central at 888-374-8427 or VGCS@inceptia.org.

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