Bursar’s Office Policies

 

Institutional Refund Policy

Students withdrawing from a course by the end of the college’s third instructional day of the semester (please see the applicable semester calendar for the exact date and time as set by the college) and “no shows” shall receive a 100% refund of applicable tuition (hours below 15-hour tuition cap) and applicable fees–excluding the application fee and any other non-refundable fees.

Students who withdraw from a course after the third instructional day (please see the applicable semester calendar for the exact date and time as set by the college) of the semester shall receive no refund. This refund policy is mandated by the Technical College System of Georgia and followed by Chattahoochee Technical College.

Withdrawing students receiving federal financial aid will have their awards adjusted in compliance with the Return of Title IV Aid requirements. Please see the Financial Assistance section of catalog for further details.

Refund Process

Refunds are processed beginning at the end of the withdrawal period for the applicable semester and are normally processed weekly thereafter by the Bursar’s Office. All student refunds are generated via the student’s HigherOne selected preference (CTC OneCard, paper check, or ACH transfer).

Transfer of Fees

Fees may not be transferred from one semester to a future semester. If a student is unable to attend school during the semester for which fees were paid, the refund procedure will be followed.

Books, Tools, Uniforms, and Equipment

Textbooks may be required in all programs, and the cost varies by program.

Tools are required in some programs, particularly skilled and technical programs. Tools are the property of the student and essential to the occupational field. Total cost will vary among programs. Students will be given a list of tools, equipment, and/or kits that will be required. For additional information, please speak to your instructor.

Students are notified if uniforms are required in their program of study.

Definition of Legal Residence

Tuition varies according to the legal residence of independent students or the legal residence of dependent students’ parent(s) or court appointed legal guardian(s). A person’s legal residency is determined by their domicile or permanent home. CTC recognizes three student residency categories: In-State, Out-of-State and Foreign. Foreign students are not eligible for In-State or Out-of-State classifications. An independent student meets the In-State Residency requirements if he/she has established and maintained domicile in the state of Georgia for at least 12 consecutive months immediately preceding the first day of classes for a given term. A dependent student meets these requirements if his parent or U.S. Court appointed guardian has established and maintained domicile in the state of Georgia for at least 12 consecutive months immediately preceding the first day of classes for a given term and the student graduated from an eligible high school in Georgia or the parent or U.S. Court appointed guardian claimed the student as a dependent on their most recent federal tax return.

Residency classification also directly affects a student’s eligibility for state-based aid (i.e. HOPE Grant & Scholarship). Students in any classification other than an In-State are not eligible for state-based aid.

Individuals who wish to qualify for another type of residency must complete a Petition for Change of Residency Classification found on the college web site and submit all required documentation. The form should be submitted to the Assistant Director of Admissions prior to the document deadline for a given term. Residency status is not changed automatically and the burden of proof rests with the student to demonstrate that he or she qualifies for a change of status. Changes to residency classification are for future terms only and will not result in refunds to students.

Senior Citizens

Georgians age 62 and older may attend credit classes and pay no tuition. Proof of age is required for the waiver; however, textbook costs and mandatory fees are assessed. Admission is available on a space-available basis and does not apply to continuing education classes. A student wishing to be classified as “Senior Citizen” for tuition/fee assessment purposes should submit official identification to the Registrar’s Office.

Auditing a Course

A student auditing a course must pay the applicable tuition and fees for enrollment in that course.

Late Registration Fee

A $45 late fee will be assessed to students’ accounts should registration take place beginning the first day of the semester and thereafter. The fee must be paid at the time of registration (or by the established payment deadline). Should the late fee not be paid, the student will risk being dropped from his or her class(es). There will be no late fee for students adding classes to an existing schedule.

Returned Checks

Checks returned to the Bursar’s Office must be satisfied with cash, money order, cashier’s check, or credit card. Habitual violators will be placed on a “cash only” restriction, and no further payments via check will be accepted by the Bursar’s Office.

Payment and Financial Aid Deadlines

Payment and financial aid deadlines are established for each registration period and are adhered to strictly. Payment and/or financial aid must be in place to cover a student’s account balance. Financial obligations that are not met by the established payment and financial aid deadlines will result in the student’s classes being dropped.

Financial Obligations

A student delinquent in the payment of any financial obligation may be dropped from courses and may not be allowed to register for another semester until such a delinquency is removed. The student will not be issued semester grade reports, transcripts, or any other student records. Any student receiving notice that his or her status has been placed on hold should immediately contact the office issuing the hold.

If for any reason a student owes funds of any type back to Chattahoochee Technical College, a business office hold will be placed on his or her account. From that point forward, until the balance is resolved/paid in full, the student will be unable to register for future semesters, have enrollment information released to any third-party, receive official academic transcripts, etc.

If your account is on hold…

Please follow these instructions to see the type of hold and what process(es) may be affected by that hold:

  • Log into BannerWeb.
  • Click on Student Services and Financial Aid.
  • Click on Student Records.
  • Click on View Holds.

Following is a sample of what you may see if your account is on hold for any reason:

financial aid holds sample

 

 

 

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980 South Cobb Drive
Marietta, GA 30060
770.528.4545

© 2013 Chattahoochee
Technical College
All Rights Reserved
An Equal Opportunity Institution

A Unit of the Technical
College System of Georgia.


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Woodstock, GA 30188
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